External Evaluator for the 21st Century Community Learning Centers Grant

External Evaluator for the 21st Century Community Learning Centers Grant
September 4, 2019 BGCMA

Nature of Position:
The Boys & Girls Club of Metro Atlanta is seeking a highly qualified individual or organization to contract as an independent third-party evaluator for a state funded 21st Century Community Learning Centers (21st CCLC) grant program. The evaluator will provide both formative evaluation to determine the fidelity between the program in theory and the program in action and summative evaluation to assess the program’s progress towards expected outcomes. The individual or organization must be trained to ensure capacity to provide timely evaluation of multiple sites and offer ready availability for assistance or consultation when required.

Reports To:
Senior Director of Evaluations & Measurements for the Boys & Girls Club of Metro Atlanta.

Required Experience and Skills:
• Experience in evaluating state and federally funded educational grants
• Experience in evaluating 21st CCLC
• Experience in capacity building for internal data collection and
• Effective communication skills and excellent interpersonal skill
• Evidence of planning and organizational skills, with ability to manage multiple
• Experienced in consensus building with evidence of effective collaborative
• Knowledge of current trends in out-of-school time programs and best
• Evidence of demonstrated

• Attend annual 21st CCLC Evaluation Training Session with GaDOE and local
• Visit with program director and conduct individual site visits that preferably coincide with report card grading periods, at minimum, since this is a good time to review program
• Attend Advisory Board or Council
• Provide three references to program director at time of hire
• Ensure the overall scientific integrity of the evaluation
• Design evaluation plans and develop evaluation tool
• Provide timely, relevant evaluation feedback and recommendations to: Program Director, 21st CCLC Advisory Committee, and key stakeholders at the school and district
• Provide technical expertise to program
• Provide formative, summative, and summer evaluations

Overview of Deliverables
In partnership with the program, the evaluator will prepare the following deliverables:
Fall Site Observation. The evaluator is expected to visit the program and complete a site observation each semester.
Evaluation Plan and Logic Model.
Mid-Year Report. For this report, the evaluator should meet with grantee to discuss program progress. In the report, the local evaluator will present preliminary results including a discussion concerning how the results connect with the grant activities and goals. The mid-year report should also include a section that discusses potential action items and address any potential problems with data collection or analysis.
Spring Site Observation. The evaluator is expected to visit the program and complete a site observation each semester.
Final Report: At the end of the year, the local evaluator will meet with the stakeholder team and discuss the final findings of the evaluation. This should include the results of surveys, observations, interviews, and focus groups (if applicable). Additionally, the report should include any follow-up analysis to the information provided in the Mid-Year report.

Timeline (tentative- subject to change)
• October 15, 2019 – Evaluator Selected
• December 30, 2019- Evaluation Plan Due
• January 30, 2020- Midyear Report Due
• April 15, 2020- Surveys Due
• September 15, 2020- Final Report Due

Proposal: The successful proposal should include, at a minimum, a detailed description of the experience the Evaluator may have in working to evaluate afterschool programs, community-based organizations, or child and adolescent development programs, a brief description of a proposed program evaluation design for this project, and a detailed budget for evaluation and measurement services.

Terms: The selection of an individual or organization for these evaluation services will not be based solely on the cost of the services to be provided but on the quality and fit of the proposed services as well as the experience of the Evaluator in the analysis of afterschool programming and youth development outcomes. A contract with the selected evaluator or evaluation team will be entered into for a period of no more than 12 months with an option for renewal; both parties will have an opportunity to review the contract to ensure the project is fully evaluated during the grant period.
Final terms, including cost and services to be provided, will be negotiated between Client and Evaluator upon selection.
Submission: The deadline for submission of proposals is September 13, 2019. Proposals should be submitted electronically to kaleman@bgcma.org